Privacy Policy

Effective date: February 1, 2026

At Autocare Bookkeeping and Automation LLC, we are committed to protecting the privacy and security of the financial and personal information entrusted to us by my clients in the automotive restyling, detailing, advanced installation and vehicle wrap industries. This Privacy Policy explains how we collect, use, and safeguard your data.

1. Information We Collect

In the course of providing bookkeeping and financial oversight services, we may collect the following types of information:

  • Contact Information: Name, business name, email address, phone number, and physical shop address.
  • Financial Data: Bank statements, credit card statements, payroll records, and access to accounting software (e.g., QuickBooks Online).
  • Business Operations Data: Point-of-Sale (POS) reports, shop management software data (e.g., Shopmonkey, Urable), customer data, and employee/contractor details.
  • Website Usage: Basic cookies and analytics data when you visit this website to help me improve the user experience.

2. How We Use Your Information

We use the information collected exclusively for the following purposes:

  • To provide professional bookkeeping, margin analysis, and financial reporting services.
  • To communicate with you regarding your shop’s financial health and upcoming deadlines.
  • To comply with federal and state tax and legal obligations.
  • We do not sell, rent, or trade your personal or business information to third parties.

3. Data Security & Protection

We treat your sensitive financial data with care. To ensure your data is secure, we utilize:

  • Encrypted Portals: we use industry-standard encryption for all document transfers.
  • Multi-Factor Authentication (MFA): All systems containing client data are protected by MFA.
  • Secure Software: we only utilize reputable, third-party cloud accounting platforms (like QuickBooks) that maintain their own rigorous security protocols.

4. Third-Party Service Providers

We may use third-party tools to help run Autocare Bookkeeping and Automation LLC (e.g., email hosting, scheduling software). These providers have access to your information only to perform specific tasks on our behalf and are obligated not to disclose or use it for any other purpose.

5. Data Integrity & AI Ethics

We employ a ‘Closed-Loop’ AI policy and never submit your sensitive company data to open-source or public AI models. All AI-assisted analysis is performed within private, encrypted environments and software environments where your data is excluded from the AI’s general learning pool. We use AI to assist with data synthesis and document querying only within secured environments. Note that final reports and financial advice are strictly reviewed and verified by our professional staff. AI is used as a tool for efficiency, not as a replacement for professional judgment.

6. Your Rights and Access

You have the right to:

  • Request a copy of the data we are storing to service your business.
  • Request that we correct or update any inaccurate information.

7. Changes to This Policy

As our business grows and regulations change, We may update this policy. Any changes will be posted on this page with an updated “Effective Date.”

8. Contact Us

If you have any questions about this Privacy Policy or how your shop’s data is handled, please contact the owner directly:

  • Steve Miller, Autocare Bookkeeping & Automation LLC
  • steve@topshopbk.com
  • (847) 555-1212